Although hiring a Louisiana corporate event production company like Event Design Build can make everything easier, many people still want to stay involved in the planning of their corporate event. Event entertainment is just one aspect of the evening, and you will need to be able to engage other matters in order to ensure successful results. Here are some ideas on what you can do as part of the planning process.
Keep the Purpose In Mind
When deciding on various elements for your event, always keep in mind how it can support the intent of the gathering. For instance, networking events are likely to be semi-formal or business-casual style affairs, so your planning choices should reflect this tone in order to make it easier for attendees to communicate and get to know one another. A product launch would have a more celebratory atmosphere, but it’s also an environment in which the employees need to be able to be the best face of the company, and so on.
Date and Time
Generally speaking, the date and time for your event will have been already set, and the timing will play a role in how the rest of the occasion is planned out. This is also things like the presence of alcohol or what food is served as well as in your choice of entertainment for the corporate event. Much like with meals, lighter or less in-depth performances are better earlier in the day. A great example is not having a three-course meal for lunch The earlier an event is set, the more likely someone is to need to leave early for other engagements as well, so keeping things shorter in these instances can also be advantageous.
Venue
It’s important to make sure that your intended venue is actually capable of supporting the event plan you have envisioned. This includes obvious elements like seating capacity but also less obvious ones such as if there are enough electrical sockets around the stage. Depending on what needs to happen, a resolution could involve an adjustment on the venue’s part or an edit within your own plans. When working with a corporate event production company, make sure to do a walk-through of the venue with your representative. They will be able to get a feel for the space and suss out how it can fit with your event entertainment ideas.